Human Resources & Finance Administrator

Job Purpose

Responsible for ensuring administration of human resource and finance functions run efficiently and to high standard. Attention to detail and a methodical approach is essential for the role.

Administrative

Provide day to day Human Resource based administrative support to the Support Coordinators

• Management of People HR, applicant and employee database
• Arrange job adverts and alert coordinators of shortlisting to ensure required response times are met
• Organise interviews
• Keep job descriptions up to date
• Process DBS Checks
• Collect references
• Book new starter inductions and training
• Manage annual checks on DBS, professional membership, training and continual professional development
• Organise staff surveys and provide reports
• Process new starters and leavers

Provide day to day administrative support to the Finance Team 

• Invoice generation
• Post
• Remittance logging
• Filing
• Disposing of sensitive/confidential waste

Stakeholder communication

• Responding and dealing with applicant and staff enquiries in line with our Quality Assurance Framework
• To ensure systems are up to date in real time (Staff and client files)
• ​To promptly report any areas of concern to the Operations Director

​Working with senior management

• Attend regular meetings with senior management.
• Writing and delivering reports for senior management, which may include reports on, service development, feedback, and quality assurance.
• Contribute to management discussions on the organization’s policies and strategic development via termly meetings;
• Contributing to the organization of events (e.g., training, conferences, exhibits).

Customer service

• Responding and dealing with customer/staff enquiries in line with our QAF;
• Ensure feedback is sought and circulated to relevant stakeholders.
• Maintain a high standard of presentation whilst representing The Learning Support Centre Ltd.

General

• Confidentiality should be respected to agreed disclosure levels.
• Ensuring that all personnel do all that is reasonably practicable to maintain a safe and healthy work environment, having regard to appropriate risk assessments and ensuring compliance with company and statutory requirements and advise accordingly.
• Inform The Learning Support Centre of any problems that are either work related or effect your work, the company can then support your situation.
• Represent The Learning Support Centre in a professional and service orientated manner. This includes adhering to our stringent policies including those on confidentiality, data protection and safeguarding.
• Actively managing personal development in agreement with your Line Manager.
• To undertake such other duties as may be reasonably required by The Learning Support Centre Ltd.